How to work at home – the 7 best programs for remote teamwork

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How to work at home - the best programs for remote teamwork
remote teamwork

Corporate messengers, video conferencing applications, office suite – have collected the basic tools for effective remote work on a smartphone, tablet and computer. It will be useful to everyone who is forced to work at home because of quarantine, who wants to organize the work of employees from home and who work remotely on an ongoing basis.

  • 1. Video calling
  • 2. Office suite
  • 3. Cloud storage
  • 4. Messengers
  • 5. Project Managers
  • 6. Task Schedulers
  • 7. Time Trackers
  • What is the result

1. Video calling

Zoom

 

 

Zoom is the best application for remote meetings, presentations and meetings, which has become indispensable in connection with the epidemiological situation in the world over the past few months. In the application, you can exchange files, communicate in a private or group chat and blur the background of the video if you do not want colleagues to see the decor of your room.

In the free version you can organize an online seminar with up to 100 people, the maximum duration of the event is 40 minutes.

  • Availability: iOS, Android, macOS, Windows, Web
  • Cost: free, paid version from $ 15 per month

Web version

Skype

An alternative to Zoom is the well-known Skype, once the first service for video communications. Up to 50 people can participate in group audio and video calls simultaneously, call recording and automatic subtitles are available. You can chat, share files, screen and blur the background. Skype is available on the phone, computer and tablet.

Cons – confusing interface and unstable application.

  • Availability: iOS, Android, macOS, Windows, Linux, web
  • Cost: free for personal use, business version

2. Office suite

Google Services: Docs, Sheets, Presentations

Collaboration on text has long been difficult to imagine without Google Docs. You can create and edit documents directly in the browser, all changes are saved automatically. Several people can work with one file at once, notifications of new notes or changes in the text are sent to e-mail. A text document can be downloaded in Microsoft Word and PDF format, opened on any device.

25 best time management tools

The same with documents and presentations: you can create a file directly in a browser or application and share it with a colleague. PowerPoint files can be transported in Google presentations, and vice versa.

  • Platforms: iOS, Android, macOS, Windows, Linux, web
  • Cost: free, there are paid versions of the G Suite subscription for working groups and organizations – Basic ($ 6 per month per person, includes tech support, 30 GB) and Business ($ 10 per month per person, unlimited disk space)

Price: Free

Price: Free

Price: Free

Price: Free

Price: Free

Price: Free

Web version

3. Cloud storage

Google Drive

The Google Drive cloud service allows you to store files of any format and share them with other users. 15 GB of free space available. Google Drive is integrated with all Google services (mail, photos, documents, presentations, etc.). You can open files in Drive from your smartphone, tablet, or computer.

More disk space is available through a Google One subscription – for 139 rubles a month you will get 100 GB of space and additional subscription benefits. You can also expand your disk space by using the aforementioned G Suite subscription (Basic option 30 GB for $ 6 per month per person) or Business and Enterprise (unlimited storage space).

  • Platforms: iOS, Android, macOS, Windows, Linux, web
  • Cost: free, paid version of G Suite from $ 6 per month

Price: Free +

Price: Free +

Web version

Onedrive

Microsoft cloud service with the ability to store up to 5 GB of information for free. Supports Microsoft Office: you can create, edit and share documents in a browser.

  • Platforms: iOS, Android, macOS, Windows
  • Cost: free, business packages from $ 1.99 per month

Price: Free +

Price: Free +

Web version

Dropbox

In Dropbox only 2 GB of free space is available, access and synchronization on only three devices.

  • Platforms: iOS, Android, macOS, Windows
  • Cost: free, the increase in space starts from $ 9.99 per month for personal use and from $ 12.50 per month per user in the business version

Price: Free +

Web version

4. Messengers

Slack

 

Slack corporate messenger is ideal for building communication between a work team (up to 100 people) and a large number of projects (for example, editorial staff). Communication is divided into channels (threads) – all issues are streamlined and discussed separately. You can create a separate working chat for Slack excludes e-mail: files and messages can be exchanged directly in the messenger. It is possible to configure alerts from channels and tag users.

In the free version, an unlimited number of users are available, integration with 10 external services (Trello, Dropbox, Google Drive, Google Docs and others) and archive search of up to 10 thousand messages.

  • Platforms: iOS, Android, macOS, Windows, Web
  • Cost: free, business version from $ 6.67 per month
iphone Slack

Price: Free

Price: Free

Web version

Telegram

Telegram is a convenient messenger that is equally good for both personal and work correspondence. Create a working chat to quickly solve common issues and share files, links to documents, photos. You can communicate in the application or desktop version.

  • Platforms: iOS, Android, macOS, Windows, Linux, web
  • Cost: Free

Price: Free

Web version

Microsoft teams

Microsoft platform for remote teamwork. There is group chat and the possibility of audio and video conferencing, integration with other Microsoft products (Word, Excel, PowerPoint) and 140 third-party services (Trello, Adobe, for example). In the free version, the general storage is 10 GB plus 2 GB per user, an unlimited number of chat messages and search on them.

Cons – it’s more suitable for workgroups using Microsoft Office tools and services.

  • Availability: iOS, Android, macOS, Windows, Web
  • Cost: free, paid version from $ 5 per month per user

Price: Free

Web version

5. Project Managers

Trello

The easiest tool to coordinate work, which implements the Japanese technique of kanban. You create a project (for yourself or a team, with access to others), in it you break up all the affairs into boards: for example, a to-do list, in the process and you’re done. In the to-do list, create cards – tasks that you need to complete – and as you solve them, transfer them either to the board in the process or to the ready.

You can create as many boards as you need and name them as conveniently. A board with ideas can be very useful, where you can quickly write down all thoughts that spontaneously come to mind, but can be useful in the future. For each card, you can specify a deadline, and for the board choose the theme and template (although the templates are in English).

By the way, in Trello it is convenient to carry out not only work projects, but also personal, even household ones (for example, repair, health, shopping, etc.).

In the free version of Trello all the functions of the program are available, but there is a limit of 10 boards for the team and 10 MB of investments. The paid version expands the features for teams.

  • Availability: iOS, Android, macOS, Windows, Web
  • Cost: free, paid version from $ 10 per month

Price: Free +

Web version

Asana

Task manager Asana, like Trello, is ideal for small teams: it combines a huge number of tools, including kanban boards. Integrated with major cloud storage, email clients and services (Google, Microsoft Office, Adobe, etc.). For each employee, you can assign a task and a deadline, and the manager can see the overall picture of the project. Any tasks can be discussed, marked participants, add links, share files. You can manage projects completely in the program, without email.

In the free version, a maximum of 15 participants can participate and there is no timeline. For more detailed work on projects and more participants, you will need a paid version. In conjunction with additional services, it can act as a CRM system.

Cons – only in English, but the interface is intuitive.

  • Availability: iOS, Android, Web
  • Cost: free, premium version from $ 11 per month per user

Web version

Task Schedulers

Notion

A universal cross-platform tool for business planning and personal productivity. Notion combines Kanban boards (as in Trello), notes, to-do lists, texts, and tables. Notion has integration with a large number of services (Google Drive, Twitter, GutHub), you can embed media content and links. If you need to write an article, you can do it directly in Notion: the service supports the capabilities of a text editor. The developers have prepared a huge number of templates for all occasions: to-do sheets, notes, goals, a list of books, etc.).

Of course, documents can be shared with other users, discussed and work together.

Cons: there is no Russian language, the workspace is in English and visually overloaded – the interface can push away the first time you use it. If you try the application, it will replace you with dozens of software (Google Docs, Trello, Asana, etc.).

For personal use, the free version will be enough for you (you can download up to 5 MB files, access to all features of the program). Personal use without restrictions – $ 4 per month, for teams – from $ 8 per employee.

  • Platforms: iOS, Android, macOS, Windows, Web
  • Cost: free, version for teams – from $ 8 per person

Web version

Todoist

Todoist tracker for personal productivity and daily job planning. Write a to-do list for a day or a week and structure them into sections (work, personal, films, purchases). After completing the task, mark it as completed and get emotional satisfaction.

The main minus is the lack of notifications in the free version. Without notifications, interest in task tracking is quickly lost. A maximum of 80 projects are still available for free.

Todoist can be used to manage a team (business version): create projects, comment on tasks, share files, assign performers and deadlines.

  • Platforms: iOS, Android, macOS, Windows, Web
  • Cost: free, premium version 2 390 rubles.

Price: Free +

Web version

7. Time Trackers

Toggl

The Toggl app will help you track how much time you spend on various tasks, including non-working ones, analyze and increase productivity. There is integration with the calendar and the possibility of reminders. For personal use, a free version of the application is enough; in iOS 12 and later, you can use it with Siri quick commands. To track the time of employees spent on work projects, you need a version for work groups (there is a free 30-day trial).

  • Platforms: iOS, Android, macOS, Windows, Linux, web
  • Cost: free, business version by subscription for $ 18 per month

Web version

Timely

 

Timely will help you organize remote time management, understand and visualize how much time and what employees spend. The application is integrated with the main services (Trello, Asana, etc.), in which your employees can work, and tracks the time employees spent in them.

  • Platforms: iOS, Android, macOS, Windows, Web
  • Cost: for personal use from $ 7 per month (there is a free 30-day trial), for corporate use from $ 49 per month

Web version

What is the result

Work from home and remote coordination of the work team can be skillfully built using basic tools for a smartphone and computer. And for small teams free versions are often enough. Write in the comments what tools you use for effective self-organization, work at home and communication with colleagues.

 

 

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