Today we will be talking about Gmail, a Google service that has marked its history but also one of the most popular and used applications for Android in the world. Gmail is simple but at the same time powerful and versatile, probably the best tool to manage email from mobile and PC.
We will focus on the Gmail application, which integrates most of the functions of the web client, but has some interesting features and that most of us do not know. we will try to reveal 15 essential tips for you to make the most of Gmail and manage email from smartphones.
15 essential tips for the Gmail app
Here is our advice in order to better use the Gmail app.
1. Management of multiple accounts
Gmail allows you to manage Google mail but also to act as a simple mail client for other services. You can then add more than one account and all major services are supported (Hotmail, Outlook, Exchange) as well as a manual configuration. To add an account you just have to swipe from the left to the center and touch next to your profile picture, then configure normally
2. Manage notifications separately for each account
Entering the general settings you can manage notifications for each account configured in the app, you can for example synchronize the email of a secondary account without necessarily receiving notifications, it is extremely functional to avoid being constantly disturbed.
3. Customize the swipe
Gmail for Android offers the possibility to interact with the new messages via swipe to the left or right, from the general settings you can configure the functions of the two swipes choosing among different possibilities such as archiving, delete, postpone, mark as read, mark as read, move to.
4. Do not show sender image
In the general settings you can disable the homonymous setting to avoid showing an image next to each message, this will allow you to gain space to show more text in the preview of the message in the home.
5. Direct cancellation of registration on a mailing list
To unsubscribe from the mailing list you can take advantage of the convenient option available to Gmail. When opening a message, simply tap on the three dots at the top of the menu and select Unsubscribe.
6. Take advantage of the automatic responder
Gmail has integrated a convenient automatic responder, you find it in the dedicated settings of each account, it is only available for Google account and allows you to set a period of activity, an object and a message, as well as the ability to filter automatic responses for senders only already present in the contacts.
7. Send mail in private mode
Compose a new message, then tap on the menu (3 dots on the top right) and activate the “confidential mode”. This will allow you to send mail with a deadline beyond which will no longer be available, these cannot be forwarded and you will have the ability to activate a passcode that the recipient must request via text message to be able to open the message. Private mode is ideal for sending confidential messages that can be opened on public PCs.
8. Smart search
Gmail provides a complex and powerful tool to search anything between mails, the search already works well but you will have the opportunity to refine the results using different search operators to be inserted before the keywords. Here are some examples: subject: dinner, has: drive has: document, before: 2004/04/18, larger: 10M. You can find the complete list of search operators here: LINK
9. Formatting of the text
By composing a new message, simply press and hold in an empty spot, or underline already written text and hold, and select the format entry. You can then format the text by applying bold, italic, underline, change color and underline the text.
10. Use of the archive to keep the boxes sorted
The archive on Gmail is used very little but it would have a strategic importance to keep the different mailboxes in order, it assumes even more value if you have configured more than one address in the app. The ideal workflow should be: get mail> open, postpone> archive / gate. Instead, often our inboxes are full of messages until saturation.
By archiving an email this will still be visible in the “all messages” label while you will not find it in the others. It can also be traced from the research.
11. Activate confirmation of actions
If you often risk sending, deleting or accidentally archiving an email, you may think to “flag” the entries related to the confirmations in the settings menu. In this way every time you will need a second confirmation of what you intend to do.
12. Take advantage of Google Drive for attachments
Often the mails are used to exchange large files, a behavior to avoid because unprofessional and bearer of problems for those who receive the mail. Gmail is perfectly integrated with Google Drive, in case you need to send files, photos, videos, etc., the best idea is to upload them to your Drive space, then from the composition of the message select “attach from Google Drive” in the menu insertion of the attachment. The recipient will simply receive a preview of the file sent and the link from which to download it, the download can also be done by those who do not have a Google account.
13. Attention to CC and CCN
By composing a new message you can choose to enter secondary recipients in the CC field or in the CCN field, so be careful because the end result will be different. With CC each recipient can see the addresses of the other recipients entered together in CC, with CCN the list of recipients will remain hidden to each member of the list of recipients entered in CCN.
14. Send group mail
If you want to send group emails to the Gmail desktop client, a further step is required from mobile, you will first have to download the free Google Contacts app, from there you can create groups of contacts, then from the menu select send email to the group, automatically a new Gmail message will be created with all recipients of the group pre-entered in the contact field. Please note that it is not possible to insert contacts in the CCN or CC field, but only in the main recipient box.
15. Save memory in two steps
Gmail is one of the heaviest memory impact apps on your smartphone, so if you have space problems then you can act in two ways.
The most immediate is to select the synchronization of the mails in a period of fewer than 30 days, which is the default value, find the entry in the secondary settings of each account configured in the app.
The most drastic method is to uninstall Gmail and use Gmail Go, which is a lightened version but with practically all the functions of the standard app. It is not officially available for download but you can download it and install it via apk by following this link: Gmail GO apk
An extra but really effective trick to make the most of Gmail is to use IFTTT, a wonderful app that allows you to automate many different processes involving hardware and software.
In the case of Gmail can be used to automatically send messages, save attachments, auto send notes via email and much more.
Simply install the app and search for “applets” for those related to Gmail, or create one, at that point wide to the imagination.
Do you have any other advice to give to our readers? is there any trick that you discovered using Gmail for Android?